Best Project Management Apps For Small Teams

Best Project Management Apps For Small Teams – Many development teams struggle to create an ever-expanding list of projects. The best project management software for small teams can help you move past cumbersome spreadsheets and manage all your projects in one place.

With these tools, you can streamline workflow, improve communication, and budget your resources with the right project management app.

Best Project Management Apps For Small Teams

From freelancers to Fortune 500 companies, teams of all sizes need help managing their tasks and to-do lists. Inexpensive project management tools can help automate the task management process without breaking the bank.

A Second Brain For Your Teams

What makes a good project management software for small business? To answer this question, there are several factors to consider.

For some teams, this may be a cheaper option. For others, it enables the most seamless file sharing. It can also come in available integrations.

At HubStaff, we like to think of ourselves as experts in project management software. If you still don’t know what your team needs from a project management tool, we can help.

We selected the most important features and criteria and used them to create this list of project management options. Here’s what we came up with:

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Let’s take a look at our top picks for project management software. Keep the criteria listed above in mind, but also note any other qualities that might help your team.

Kanban or Gantt-style boards can enhance your project planning. Or, try a timeline view to visualize the sequence of tasks in a project. Use this information to ensure tasks and projects are on track.

You can also create your project roadmaps and empower your team to tackle shared goals. With roadmaps, your team can visualize the project’s path and understand the scope of their tasks.

Manage projects by grouping smaller tasks into epics. Then, create automated task dependencies and relationships. You can prioritize tasks and identify obstacles easily.

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Use HubStaff Tasks as a Scrum tool to divide your team’s work into Agile sprints. This way, you’ll ensure your team’s sprints stay on track with automated daily and weekly stand-ups. You can also set notifications to remind them to fill in their stand-up.

You can also track time from your timesheet to tasks and epics for accurate reporting and invoicing. This data can help you optimize future workloads.

Customize HubStaff Tasks project templates to work for your team and track your progress individually with personalized to-do lists built into your Tasks dashboard.

Start a free trial to see if HubStaff Tasks is the right project management system for your small team.

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Use Asana’s project management tool as a workflow builder. You can create automated processes and have your team manage projects.

You can also create a Gantt timeline or Kanban board to visualize and track your projects. Then, add your team’s work to a shared calendar to optimize workloads and track progress.

Asana allows you to see real-time insights and progress for any project. You can submit and manage work requests in one place to keep projects on track.

Use Asana’s project automation to streamline operations, reduce human error, and automate common tasks. Develop strategic goals and track status in one place. Then, use these goals to motivate team members and keep them on track.

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Trello is a project management system that is simple and easy to use. Organize your team’s projects and manage tasks with Trello’s drag-and-drop editor and custom views.

With Trello, teams of any size can customize their workflows and set up shared and individual projects with no-code automation. Your team can easily manage projects with work assignments, timelines, and productivity metrics.

Take your workflow automation to the next level with Butler Automation to automate tasks and workflows to reduce manual work. Empower your team with a blueprint for success using free project templates from industry leaders and the Trello community.

Empower your team with Wrike’s customizable project management features. You can customize workflows, dashboards, forms and more to meet your team’s needs.

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Simple file sharing and the ability to send tasks and reports make Wrike a powerful collaboration tool. In addition, you can reduce feedback for better project completion with automated approvals.

Tackle internal barriers with 360° visibility into your organization. With Raik Task History, you can easily store and search information in any section.

Wrike also offers scalable features for your team’s needs as you grow. This sets you up for success and ensures you don’t have to switch platforms as you expand. is a popular project management platform for businesses large and small. With real-time insights and the ability to manage complex projects, decision-making becomes easier.

Manage Your Team’s Projects From Anywhere

Save your team time and reduce repetitive work with automation.’s automation features let you send emails to your team to remind them of due dates and get real-time updates yourself when they complete a task.

View project milestones, checklists, and task dependencies. You can also view projects as Kanban boards or Gantt boards.

You can also use Docs to convert text into workflows and collaborate on projects in real time. Upload attachments of any file type to add references to your project.

With ClickUp, you can break down tasks into more manageable project sizes and customize them for your team. Create and upload documents and easily attach them to your tasks.

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Set measurable goals and track targets to improve your internal workflow. See your team’s progress in real time with ClickUp’s dashboard and reporting features.

You can effectively collaborate on projects with your team using ClickUp’s real-time chat feature. Or use a whiteboard to visualize your ideas and visually strategize.

Teamwork lets you see your ongoing projects in a panoramic view. You can check their progress and avoid potential pitfalls and problems.

It also provides resource management tools that help you manage your team’s resources effectively. Whether long-term forecasting or day-to-day capacity planning, Teamwork has you covered.

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Teamwork Time Tracking lets you efficiently track and bill time for all projects. Its automation tools allow you to simplify manual work and spend more time on essential tasks.

Use Gantt-style or Kanban-style project views to see what work you want to focus on. Then use Teamwork to access a complete view of your tasks and highlight project milestones.

Use Teamwork to create teams and subteams to automate assignments. Teamwork also includes collaboration features that let you send messages, files, and notebooks to team members while collaborating on projects.

One of the unique features of Teamwork is that it accommodates unlimited free client users. This allows you to provide free access to clients using Teamwork’s client user type. This way, you can loop between projects at no extra cost to your clients.

Best Project Management Apps For Small Teams

Microsoft Project allows team members and managers to collaborate on projects. Choose from a board, grid view, and visual timeline to view your ongoing projects and check in with your team.

Microsoft Project enables portfolio management so you can visualize and model portfolio scenarios to choose the best strategy for your team. Use this tool to evaluate proposals against business decisions and consider project cost and resource constraints.

You can use visual roadmaps for better visibility among team members. Additionally, resource requests and engagements from Microsoft Project can help streamline resources and ensure team members complete projects on time.

You can use heat maps to see how your team is using internal resources. Then, you can identify under- or over-used tools to optimize productivity.

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Microsoft Project also uses resource analytics and forecast usage to predict which apps and resources your team will rely on moving forward. Reports allow you to monitor progress and identify areas of weakness.

Podio is a project management software that gives you access to its frontend API. Podio provides wrappers for PHP, .NET, Python and more.

You can easily share files, presentations or status posts using Podio’s collaboration features. Then, manage and track files anywhere in Podio and discuss them with your team.

Finding and editing tasks in Podio is also easy. When a file is created, modified, or deleted, that information is visible to anyone working on the task.

Best Project Management Software For Small Business In 2023

Coordinate and collaborate workflows with Podio tasks. Easily assign tasks to team members and add files or comments for clarity. Then, get a general overview that shows what has been done.

Access important information and files from your Podio mobile application on the go. Never miss an update with its iOS and Android app.

Bitrix24’s feeds, calendar views, and workgroups make collaboration easy. You can use Bitrix24 chat and video calls to discuss projects with team members.

View projects with a Gantt chart or Kanban board view in Bitrix24. Then, track time for each project and automate tasks to reduce manual work.

Project Management Software

You can also use task and project templates to improve project management. Then sync deals, contacts, quotes, invoices and online payments with Bitrix24.

TeamGantt is a project management tool that focuses on customizable Gantt charts. You can easily adjust start and end times, reorder tasks, and refine your timelines with TeamGantt’s drag-and-drop editor.

Team member availability tab allows you to manage workload and evaluate productivity. You can easily upload files to a project or task for easy collaboration with internal and external stakeholders.

You can

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