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If you run a business, it’s smart to get an email domain that matches your brand. Using a personal address to communicate with your customers does not look professional and can damage your credibility. However, finding a free email domain can be difficult.
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There are many email providers on the market, but none of the most popular solutions offer free business email. The thing to keep in mind here is that you need a separate business email address even if you are a small business owner. For example, you would expect a large e-commerce store to have one when they confirm your purchase, so you can assume that your customers expect the same from you.
How To Setup A Gmail Custom Domain For Free [2023]
Many web hosts offer free email domains if you purchase one of their plans. Some of them are a real bargain and you can easily link them to your Gmail account. Alternatively, if you don’t want any associated costs, there are other solutions that may suit you better.
In this article, we will discuss four methods you can use to create a free email domain, with or without purchasing your own web hosting or domain name. Let’s dive right in!
The great thing about email domains is that they allow you to have a completely custom email address that includes your business name or any other unique phrase you want to use – rather than the standard, business-related suffixes.
If you want a 100 percent free email domain without having to buy your own web hosting and/or domain name, you might want to consider using Mail.com. This service provider does not allow you to create a custom email domain, so it may not be the best choice for established businesses. But if you’re a freelancer or startup and don’t mind using a generic domain name from a ready-made directory, it might be optimal for you.
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Mail.com allows you to create an industry-specific email account that is completely free. You can choose from a variety of domain names such as
When you have filled in your details and chosen your password, click I accept. Create an email account now. Then select Activate your account now and you’re done:
Please note that this option unfortunately does not allow you to send and receive email via Outlook or Gmail. You must log in to Mail.com every time you want to use it.
If you already have a domain name (eg for your website), you can use Zoho Mail to create a matching email address for free. This email service offers a variety of plans, including a Forever Free Plan with access for up to five users, 5GB of data, and a 25MB attachment limit.
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. You’ll find it at the bottom of the page and it’s less visible than the paid plans.
Next, you need to add your existing domain or purchase one through Zoho. You can buy a domain name for around $10 per year:
After clicking Add, you will be taken to your configuration area, where you will need to verify your domain using the TXT, CNAME, or HTML method. Zoho Mail’s detailed setup guide gives you step-by-step instructions on how to do this:
Once you’ve verified your domain, you can create your first email address, which will also be your primary admin account. click
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Next, it’s time to set up your email delivery. You need to log into your hosting portal, go to your DNS manager and find the section with your MX information:
. The exact steps may vary between companies, so check with your domain registrar or web hosting provider if you are unsure. You can also check out the Zoho Mail Setup Guide for a setup tutorial with GoDaddy.
After you save your new MX record, it may take about 30 minutes for it to take effect. After that, you can log into your account through Zoho and start using your new business email.
This method requires you to purchase a web hosting plan, so it’s not completely free. But if you still need to host a website, you can use an affordable option like Bluehost and get a custom domain email address as part of the deal, as well as a free domain name for a year and a free SSL certificate.
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This is an excellent choice if you want to create a professional online presence. It’s easy to install, works seamlessly with WordPress sites, and gives you plenty of tools to launch your first website.
First, head over to Bluehost and choose your plan. The cheapest option starts at $2.75 per month, which is still cheaper than buying a new domain or a dedicated email hosting service.
Once you’ve chosen your plan, you’ll be able to register a web domain. If you are not sure which name to choose, you can use a domain name generator that will give you suggestions and confirm their availability.
Once you’re done setting up your account, log into your Bluehost dashboard and go to Advanced → Email Accounts in your dashboard. From here you will be able to configure your email domain.
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There are several ways you can start using your new email domain. For example, you can use Bluehost’s email interface or connect to a popular email client such as Microsoft Outlook, Thunderbird or Gmail. Some users prefer this solution because it is more convenient, since you don’t need to log into your web host to check your inbox.
Bluehost offers excellent support documentation, including tutorials on how to connect your Bluehost email to Outlook. You can also follow the instructions on how to set it up via Gmail.
DreamHost offers a free custom email domain with some of its hosting plans. Again, this method is not completely free. But if you’re also in the market for a hosting provider, this can be a cost-effective solution.
Note that the email domain is not free with all hosting plans. For example, you will have to pay extra for an email address if you choose
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Once you’ve filled out all your details and paid for your hosting package, you’ll be able to choose a custom domain email address. You can do this by going to your DreamHost dashboard and navigating to Mail → Manage Email.
Then select Create new email address and enter your details. You must enter your chosen professional email address, password and how much storage space you want to allocate to your inbox.
From here, you can reply to emails directly from your DreamHost dashboard. Alternatively, you can integrate your new address with a third-party platform such as Outlook. As simple as that!
We have just provided several different ways to get a free email domain. Now we will answer some of the stubborn questions you may have.
Gmail: Business Email Accounts & Service
With many free email domains, you cannot choose the exact domain. You must use a brand address or choose from a list provided by the company. However, if you get a free email domain through your hosting provider, you usually have full control over the domain name.
A free email domain might be worth it if it mirrors your website’s domain name. If you have to pick a random email ending, it won’t do much to distinguish your address from “hotmail.com”, “yahoo.com”, “gmail.com” or the like. Therefore, we recommend that you check if your hosting provider allows you to fully customize your domain and keep your company’s brand.
Communicating with your customers using your personal email address does not help your credibility. However, you probably want to avoid the extra costs associated with professional email domains. Unfortunately, free ones are hard to find, but you have some options.
To summarize, here are the four methods of buying a free email domain and a free email account that we have discussed in this post:
How To Create A Free Business Email
If you’re willing to pay a small monthly fee, you can also use Gmail with your own custom domain name through Google Workspace (formerly G Suite). You can learn more in our complete Google Workspace e-tutorial.
Still have questions about how to create a free branded email address? Ask us in the comments!
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