How To Send Mass Email From Excel – If you need to send hundreds of personalized emails automatically, you’ve come to the right place. In this tutorial, you will learn how to create and use a mass email program in Microsoft Excel with VBA (Visual Basics for Applications). This article assumes that you have a basic understanding of VBA and that you have Microsoft Outlook set up on your computer. If you are not familiar with VBA, click here for my VBA tutorial for beginners.
If you work in sales, marketing, or want to send multiple emails to different people in your club/organization, this is the perfect tool for you. Feel free to download my bulk email program from GitHub if you want to follow along!
How To Send Mass Email From Excel
It’s best to get an overview of the program before jumping into the code. The program works by iterating through a list of contacts (columns A through F in this example) and generating an email for each contact. The body of your email is built inside the inbox (on the right). You can test the email in your preferred format by clicking the first button, “Test Email Template”, which will display the email for the first contact only. Once you feel confident with the message format, click the second “Send Mass Email” button.
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The “Send Mass Email” button will generate personalized emails for all users in your contact list. In the screen above, you will see that two emails are created when you click the “Send Bulk Email” button because there are only two contacts in the list. Please note that the emails are not sent automatically, but they display the contents of the emails to check before clicking send. If you want to send emails automatically without showing the composite email (like the demo above), you can comment out the “send” property and comment out the “show” property in the VBA code. Don’t worry if you still don’t understand the meaning of these qualities; The code will be discussed in more detail shortly.
Before you write your VBA program, you need to set up your Excel sheet to run the contact list. In this example, I have the following columns for contact information: Name (A), Email (B), Subject (C), CC (D), Occupation (E), and Location Found (F). We also added two buttons to run our VBA macros (Developer tab -> Insert -> Button (Form Control)).
To add text to the body of the generated email, the user can interact with the text box (Insert tab -> Text -> Text Box). Within the body, the user can placeholders to add custom text. For example, the opening statement says, “Hello C1.” I used “C1” to represent the values in column A (you can use any placeholder). In the code below, you will see how we replace “C1” with the recipient names in column A. Similarly, “C5” and “C6” in the text box are replaced with the values in columns E and F respectively.
Now tap the code! We’ll start by creating a function to generate an email just for the first contact (line 2). We will then modify this code to create emails for the entire contact list by adding a “do while” loop.
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In your text editor (Alt+F11), we start by declaring the variables we’ll use to send our emails (the “boring” declaration). Variables include name, email, body, subject, copy (cc email), location, and company. We can then assign values to our variables by referencing the template we created in the configuration. For example, to assign the email address in cell B2 to our email variable, we can use the Range property:
As mentioned earlier in the configuration, we add placeholders to the body of the email, such as “C1” for the recipient’s name. To change the value of the “C1” placeholder in the name, you can use the “replace” method to replace any instance of “C1” in the main text with the name variable:
With our variables created, we can now implement our email function. First, we declare our email objects, OutApp and OutMail, using the “Dim” declaration. We then use the “set” method to create Outlook objects, which contain the properties of the email (Address, CC, Subject, Body, Attachments, Show, Send). With the OutMail object, you will be able to change the following email properties. After modifying your Outlook object, you need to clear the object by setting it to “None”.
Ta-da! The above code now works and will generate an email for the first contact on your list. Notice that in the OutMail object the “Show” property is uncommented and the “Send” property is commented out. This means that the email will be displayed and not sent. If you want to send an email to the button, click it without revealing its content, comment “Show” and comment “Send”.
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Now it’s time to modify our program so that it can generate emails for all the contacts on our list. In the following code, we use a “do while” loop to iterate through the elements of the list. Inside this loop, we will assign our variables to values based on the current row. For example, if we are in row 3 (i = 3), the variable name is assigned the value of row 3 column 1. Once we have assigned our variables to the loop, we can use them to generate an email for our OutMail object. Each contact using its corresponding variable.
If you were able to make it this far, thanks for following along! At this point, you now have a complete VBA program that will automatically send personalized emails with the click of a button. If you had any trouble with this tutorial, you can check out my VBA program here. Your feedback is appreciated in the comments! For example, I have the following range of data in a worksheet that contains columns Name, Email Address, Registration Code, and now I want to send a message with a personal greeting and its own registration code. Separate email addresses in column A. To solve this problem, the following methods may help you.
With Word’s mail merge feature, you can finish this job quickly and easily, just follow these step-by-step steps:
1. Start a new blank Word document, then click Mail > Select Recipients > Use Existing List, see screenshot:
Looping Through Dataset And Sending Mass Emails
2. In the Select Data Source window, choose the workbook that contains the data range you want to use, and click the Open button, see screenshot:
3. In the next Select Table dialog box, choose the worksheet with the data range you need, and then click the OK button, see screenshot:
4. And the main document of the email message and your address list are combined, you can now edit the text message and add placeholders to indicate where unique information will appear in each message.
(1.) To insert your personal greeting name, click Mail > Insert Merge Field > Name, the personal name is inserted into the message, and the field name is surrounded by «».
Mail Merge For Microsoft 365, Office And Outlook With Tracking
(2.) Go to write your message and enter the registration code where you need, see screenshot:
5. After composing the message, you can click Preview Results on the Mail tab to view the email messages and make changes before completing the merge.
6. After making sure there is no problem, you can send emails to separate recipients, click Mail > Finish and Merge > Send Email Message, see screenshot:
8. And then click OK, the emails are sent to individual recipients at a time with their own registration code, after sending the emails, you can go to your Outlook to see if the emails have been sent successfully.
Easily Create Mailing List And Send Emails In Excel
With the Send Email feature of Kutools for Excel, you can quickly send individual emails to as many recipients as you need via Outlook. At the same time, you can send CC or BCC messages to a specific person. Download and free trial Kutools for Excel now!
In addition to the mail merge function, the following VBA code can also benefit you, please do this:
1. Hold down the ALT + F11 keys and it will open the Microsoft Visual Basic for Applications window.
3. Then press the F5 key to run this code, and a prompt box will appear to remind you to select the data range you want to use, see screenshot:
Automated Multiple Emails With Multiple Attachments And
4. And then click the OK button, the emails will be sent one by one to separate addresses with their individual registration codes, after sending the emails, you can go to your Outlook to make sure the emails have been sent correctly.
If you have Kutools for Excel, with its Send Email feature, you can quickly send individual emails to multiple recipients with different attachments as you need.
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2. In the Send Emials dialog box, select the data range you want to use, and then
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