How To Send Mass Email In Outlook – If so, this is the complete guide for you. By learning best practices, techniques, and tips, you’ll be sending email marketing or sales campaigns (lines) predictably in no time.
Read the article till the end to learn how to send a mass email in Outlook using the two most effective methods.
How To Send Mass Email In Outlook
While you can send bulk emails with Outlook while sipping a cup of coffee – yes, it’s that easy! Just follow the 6 simple steps listed below to send personalized emails using Outlook.
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Pro Tip: If you want to use your Outlook contact, you just need to unsubscribe by following the steps listed below.
When we send mass emails professionally with Outlook, we can also analyze our email productivity by tracking the number of email opens, read counts and the behavior of other users. We can also receive a general campaign report (series) in our email as well as in the account.
Unlike Microsoft Word, in Outlook we can easily send mass emails from one window without any restrictions or obstacles. It takes a lot of time and effort and makes your work smarter.
With , a user can send up to 5000 bulk emails per day from Outlook (enterprise plan) depending on your email service plan. You can also pause your bulk emails if you run out of email quota and start the next day. This feature helps keep your emails out of spam filters.
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With , you can upload the complete list of recipients as CSV format and the automatic tool sorts the list properly. It is also a value-added feature that saves time and effort. To protect your emails from SPAM filters, you can use our email verification feature that tells you which email is good, which is dangerous, and which email is verified. When you’re looking to send bulk emails from Outlook, it’s a good idea to only use good contacts to maintain your sender rating and avoid SPAM flags.
To send a mass email in Outlook you will need to use Microsoft Word. However, this is a tedious and complicated process if mass email campaigns (series) are created at the same time. a mass e-mail connected to Outlook – Microsoft Word.
Let’s quickly dive into the steps outlined below to send bulk emails in Outlook using the traditional method.
The process with Microsoft word to send a mass e-mail with Outlook is very long and all tasks must be done differently. You need to draft the email in the editor, add the recipients in the mail table and then merge it. Moreover, it is also difficult to add all the contacts one by one in different columns to create a mailing list.
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Since everything is done manually, it becomes a complicated and error-prone process that can ultimately lead to campaign failure.
When you send a mass email in Outlook, you can send the email to a limited number of recipients according to the plan provided by Microsoft. Exceeding the daily limits attracts the attention of SPAM filters which eventually ends up in the SPAM box. This is a big problem with cold emailing.
Building a distribution list is a tedious task and also a big problem that restricts users from sending bulk emails in Outlook. When adding recipient details, the user needs to fill a form with the required details for each recipient separately. It cannot be removed from anyone. source other than Outlook contacts Basically, this whole process is time-consuming and messy.
You’ve seen the long way of sending a mass email using the traditional view method, let’s dive in and see the professional method to make your life easier.
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Now, you have a complete understanding of how to send bulk emails in Outlook. So, if you are a seller trying to reach your potential customers, or a business developer who is committed to presenting your business proposal, there is no need to worry. By following the above two methods, you can easily accomplish this task. If you choose a professional method, it will be more effective and less time consuming than the other. So, try it yourself now and feel free to contact us if you have any questions. For example, I have the following data row in a factory that contains columns Name, Email Address, Registration Code, and now, I want to send a message with a personal greeting and their registration code to the email addresses specified in column A. To solve this problem, the following methods can help you.
With Word’s mail merge function, you can complete this task quickly and easily, please follow the steps below step by step:
1. Start a new blank Word document and then click Mail > Select Recipients > Use an existing list, see screenshot:
2. In the Select Data Source window, select the workbook that contains the data you want to use, and click the Open button, see the screenshot:
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3. In the upcoming Select Selection dialog, select the worksheet with the data range you need, and then click the OK button, see the screen:
4. With the main document of your email message and your mailing list merged, you can now edit the text message and add placeholders that indicate where unique information will appear in each message. .
(1.) To add your personal greeting name, click Mail > Add Matching Field > Name, enter the personal name in the message, and name the field with « ».
(2.) Continue writing your message and enter the registration code where you need it, see screenshot:
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5. After composing the message, you can click on the Preview Results Mailing tab to preview the email messages and make changes before you actually complete the merge.
6. After confirming that there are no problems, you can send emails to different recipients, please click Mail > Finish and Merge > Send Email, see screenshot:
8. And then click OK, the emails are sent to different recipients at once with your registration code, after sending the email, you can go to your Outlook to confirm that the emails have been sent successfully .
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In addition to the mail merge function, the following VBA code can also do you a favor, please do as follows:
1. Hold the ALT + F11 keys, and this opens the Microsoft Visual Basic for Applications window.
3. Then press the F5 key to run this code, and a prompt box will appear to remind you to select the data range you want to use, see screenshot:
4. And then click the OK button, the emails will be sent to different addresses one by one with your personal registration code, after sending the emails, you can go to your Outlook to confirm that the emails are sent successfully have been sent
Sending Bulk Email Messages Individually With Mail Merge
If you have Kutools for Excel, with its Send Email feature, you can quickly send customized emails to multiple recipients with different attachments.
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2. In the Send Emails dialog box, select the data type you want to use, and then specify the recipient addresses, attachments, and subject you need, see the screenshot:
3. In the edit box, enter individual greeting names, please select a name from the drop-down list, and then click Add Where to insert the names into the message, see screenshot:
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5. After the email body is finished, please select the sending mode as you want, you can send using Outlook or your designated server, see the screen:
Note: If you want to use another server, click Outgoing Server Settings to set the delivery mode to yours, see screenshot:
6. Finally, click the send button to send the email, after they are finished, a prompt box will appear to remind you of the sending status. View the scene:
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This code worked very well, thank you very much for it. But I just have a small problem, I’m trying to change the code to define the cells I want to capture and send emails because of the way I created the excel file. I want to change the selection box for a given range of cells. Example: All my data will be between A2:C6 so when I run
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